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Results Reports - Otinga Kōrero

If you receive a grant you may be required to complete a results report, usually within 12 months of the grant decision. 

Results reports are managed in the online grants management system. You can:

  • complete the results report by selecting Due under the 'Reports' heading on the left-hand menu
  • access information about your original grant request including the budget, agreed reporting and payment information by selecting Grants under the 'Grants' heading on the left-hand menu.

In the report, you must tell us how you spent the grant and the community outcomes you achieved.

If you did not spend the all the grant money, you will need to tell us this and return any unspent money.

To complete a results report you must also provide a supporting financial statement that shows:

  • receipt of the grant
  • how the grant was spent within the approved timeframe on approved outcomes or items, and
  • your organisation's relevant income and expenses during the 12 month period of the grant payment. 

For most grants, this means: 

  • a grant for operational expenditure requires a financial statement showing all money coming in and all money going out from your organisation's regular operations, and
  • a grant for a one-off project requires a financial statement showing money coming in and money going out that is committed to that project.

Examples of supporting financial statements you can provide:

  • a statement of all income and expenditure, and
  • up-to-date annual financial accounts (must cover the 12 month period of the grant).

If you receive a multi-year grant you will need to provide a completed results report for each year of the grant along with a budget for the upcoming 12 month period.

Each 12 month multi-year grant payment will be released when you complete a results report including:

  • a financial statement showing all income and expenses (including the grant) for the 12 month period of the grant payment, and
  • a budget of anticipated income and expenses (including the grant) for the upcoming 12 months.

We have income and expenses templates you may use. You can download these below: